Acumatica Pricing: How Much It ACTUALLY Costs

Acumatica ERP Screen

Acumatica pricing has been carefully constructed and designed specifically for growing companies. Unlike many other ERP software applications that charge per user, the Acumatica cost is based only on the computing resources and applications you actually use. This article takes a closer look at Acumatica pricing.

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Three Simple Elements of Acumatica Pricing

There are three basic factors that determine how much your company would pay to use Acumatica Cloud ERP.

1. What applications do you want to start using now?

The foundation of Acumatica cost is the number of applications (sometimes called “modules”) you are implementing. For example, let’s say you you run a company is small and are just starting out. Maybe you start with the core accounting and reporting functions of Financial Management. Down the road as you grow a bit and perhaps expand your salesforce, you might add CRM. Fast forward a couple of years and maybe it’s time to add Manufacturing Management or Distribution Edition as your operations expand and become more complex.

At each milestone, your Acumatica pricing lines up with only the applications you’re using at a given time, with plenty of room to expand and tap into new functionality of other applications that are available with Acumatica Cloud ERP.

All Acumatica applications are integrated and can be added at any time, so you only pay for what you need, when you need it.

See Also: Compare Acumatica Product Editions

2. What type of software license do you prefer?

When it comes to the cost of Acumatica licensing, you can choose from among 3 “flavors” to suit your needs best including:

SaaS Subscription – this Acumatica pricing option is based on an annual subscription fee. Your software installation and maintenance responsibilities will be handled by an experienced IT organization.

Private Cloud Subscription – with the Acumatica private cloud option, you pay an annual fee and can then install and implement the software on-premises or at your preferred hosting provider.

Private Perpetual License – with a perpetual license, you pay a one-time cost up front, along with a recurring annual maintenance fee. You then install and implement the software on premises or at your preferred hosting provider. This is most similar to the traditional ERP software licensing structure that has been commonplace for decades.

An authorized Acumatica Partner can explain these licensing options in more detail, including pros and cons of each along with a typical breakeven point based on your specific situation and needs.

See Also:

3. What is your projected transaction volume?

As mentioned earlier, most other ERP software vendors charge by the user – regardless of how much – or little – of the software he or she actually uses or needs access to.  In contrast, Acumatica ERP allows unlimited users by following a consumption-based pricing model – your unique Acumatica cost is based on the resources your company requires for the transactions you anticipate.

In short, you can start with what you need now to handle the transaction volumes you expect currently, and adjust resource levels and data storage as your business grows.  The Acumatica pricing model comes in incremental tiers and can be adjusted as needed.

So How Much Does Acumatica Cost ACTUALLY?

With discussion of how the Acumatica pricing structure works out of the way, you might be wondering how that all translates to actual dollars.

Acumatica pricing is not published publicly so to get an accurate cost for your specific business based on your unique licensing needs and transaction volume, you’d need to work with an Authorized Acumatica Reseller for a detailed quote for software (in addition to training, consulting and implementation costs as needed).

But as a ballpark figure, here’s what actual users and ERP consultants have to say about Acumatica costs based on responses to an inquiry posted on the popular Q & A platform Quora

Anyone know how much a monthly cloud based ERP system (6-10 users) is with Acumatica?

One ERP consultant answered this way …

Ballpark $30-50k depending on modules for SaaS, $65k for purchase – I think implementation could be anywhere from 60-90k – but those are early estimate prices – if the client needed a lot of integration – you could negotiate from there – and I think this might have been a 14 user system – but they don’t sell by user anyway. It was cheaper than Netsuite and more than Intaact – but I liked the technology and feature set.

Another consultant chimed in …

That answer (above) is spot on. Acumatica does not sell by number of users – it favors the larger or fast growth SME in my opinion with flexible CRM +ERP platform for development. Basic CRM +ERP starts at 30K but once you need advanced features such as project accounting it will go up. Fairly simple pricing model.

NOTE: these are just ballpark figures and both replies were posted in 2015 and 2016, respectively. Acumatica pricing may be different now (2023 as of this writing) and for your specific needs.

Who Uses Acumatica?

Acumatica Cloud ERP is designed primarily for small and medium-sized companies. Acumatica features a range of functionality that’s a particularly good fit for manufacturers, distributors, service companies, construction, software and technology, retail, eCommerce, and much more.

What is Acumatica Framework?

Acumatica is built on what the company calls the Acumatica Cloud xRP Platform which is a versatile architectural framework and development platform that enables developers to easily customize the software and integrate to external applications. Because Acumatica xRP uses standard web technologies and development languages, you can modify your business logic using the platform tools or a separate integrated development environment.

What is Cloud ERP?

cloud platform

Cloud ERP software that is hosted on a cloud computing platform that is typically maintained at a remote data center, rather than on-premises or onsite using your own servers and technology infrastructure. Also referred to as cloud-based computing or Software as a Service (SaaS), cloud ERP allows you to access your business software over the Internet from anywhere and on almost any device (laptop, mobile, or tablet).

Who Owns Acumatica?

Headquartered in Kirkland, Washington, Acumatica is a US-based company boasting well over 8,000 customers running its popular cloud-based ERP system in over 50 countries. In 2019, Acumatica was acquired by EQT Partners, a global private equity firm based in Stockholm, Sweden. Acumatica ERP software is sold and supported by a worldwide network of Authorized Partners and Resellers.

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Click below to find a local Acumatica partner that can run the numbers, help you decide which licensing option is the best fit for your company, and provide a detailed Acumatica price quote that’s custom-fit for your business.

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